This question-and-answer sheet for health care professionals provides basic information about Respiratory Syncytial Virus.
Our Health Unit’s Vaccine Distribution Program is responsible for the management of all publicly funded vaccines in Windsor-Essex County.
We provide ongoing education regarding proper vaccine ordering, storage, and cold chain management for all health care providers who administer publicly funded vaccines.
On this page:
Vaccine Storage and Handling
Vaccines are sensitive biological substances that need strict conditions to maintain their effectiveness.
By understanding and implementing proper vaccine storage and handling practices, staff in health care provider premises play a critical role in improving the health of Ontarians by ensuring that the administered vaccines retain their potency and that vaccine wastage is reduced.
- Vaccine Storage and Handling Guidelines
- Blank Fillable/Printable Vaccine Fridge Temp Log Book
- New Vaccine Fridge Setup Guide
- Cold Chain Incident Checklist & Report Form
- Cold Chain Inventory Form
Remember: If your vaccine has been exposed to a minimum, maximum OR current temperature below 2.0°C or above 8.0°C this is considered a COLD CHAIN EXCURSION/INCIDENT and must be reported to the WECHU immediately.
To report a Cold Chain Incident call 519-258-2146 ext. 1121 (8:30 am – 4:30 pm Monday – Friday)
Pre-approved health care facilities can order publicly funded vaccines from our Health Unit by faxing the completed form to (519)-977-1711, or emailing it to email@example.com.
- Include your most recent temperature log with every order
- Order only a one month supply to avoid vaccine waste
- Depending on the size of your vaccine fridge, your order may be reduced
Completed forms can be returned to the health unit by fax at 519-977-1711 or by email to firstname.lastname@example.org
- Vaccine Order Form
- Vaccine Return Form
- Influenza Vaccine Order Form
- Influenza Vaccine Return Form
- High Risk HPV-9 Vaccine Order Form
- High Risk Hepatitis Vaccine Order Form
- High Risk Meningococcal Vaccine Order Form
- Healthy Schools Program Administration Record
- School Based Immunization Order Form
- Health Care Provider Immunization Patient Resource
Administering the COVID-19 Vaccine
If you are interested in administering the COVID-19 vaccine in your office, contact our Vaccine Distribution team by email or phone (519-258-2146, ext. 1121) to explore how WECHU can provide support.
Adverse Events Following Immunization (AEFI)
- Serious side effects from vaccines are rare.
- Many negative events can be avoided through proper administration of vaccines and assessing patients for contraindications prior to immunization.
- Physicians, members of the College of Nurses of Ontario, and members of the Ontario College of Pharmacists must report AEFI to their Medical Officer of Health under Section 38 of the Health Protection and Promotion Act (HPPA).
- For the safe monitoring of vaccines, it is important to report any adverse effects after an immunization. The Adverse Events Following Immunization report form should be completed and submitted to the Health Unit within seven days of a suspected reaction to distinguish true vaccine reactions from coincidental, unrelated events.
- AEFI Fact Sheet (PDF)
Download this consolidated reference guide of COVaxON resources for vaccinators.
Download the resource for Fall 2023 MOH Clarification on COVID-19 Dose Intervals for Previously Vaccinated Clients
This resource can be used by health care providers to document their client’s immunizations and provide this information to their clients
- Purpose-built refrigerators are preferred for vaccine storage.
Cold chain incident resources including check list and reporting form
Download fillable/printable Vaccine Fridge Temperature Log Books in English or French