Vaccine Providers

Our Health Unit’s Vaccine Distribution Program is responsible for the management of all publicly-funded vaccines in Windsor-Essex County. We provide ongoing education regarding proper vaccine ordering, storage, and cold chain management for all health care providers who administer publicly-funded vaccines.

Vaccine Storage and Handling Guidelines

Vaccines are sensitive biological substances that need strict conditions to maintain their effectiveness.

"By understanding and implementing proper vaccine storage and handling practices, staff in health care provider premises can play a critical role in improving the health of Ontarians by ensuring that the administered vaccines retain their potency and that vaccine wastage is reduced.” - vaccine storage and handling guidelines.

If you have moved locations, or acquired a new fridge, please follow these set up guidelines to avoid a cold chain incident and loss of vaccine.

Vaccine Ordering

Pre-approved health care facilities can order publicly-funded vaccines from our Health Unit by faxing the completed form to (519)-977-1711, or emailing it to vaccine@wechu.org.

Important

  • Include your most recent temperature log with every order (log sheet adapted from the Ministry of Health and Long-Term Care)
  • Order only a one month supply to avoid vaccine waste
  • Depending on the size of your vaccine fridge, your order may be reduced

Common Order Forms

Health care providers and pharmacies can access the most commonly requested order forms here.

Completed forms can be returned to the health unit by fax at (519)-977-1711 or by email to vaccine@wechu.org

  • Cold Chain Inventory & Vaccine Return Form
  • Health Care Provider Influenza Vaccine Order Form
  • Health Care Provider Routine Vaccine Order Form
  • High Risk Hepatitis Vaccine Order Form
  • High Risk Meningococcal Vaccine Order Form
  • Influenza Vaccine Return Form
  • Pharmacy Influenza Vaccine Order Form

Vax Faxes  

Our Vaccine Distribution Program sends important updates to vaccine providers through these communication bulletins.

Adverse Events Following Immunization (AEFI)

  • Serious side effects from vaccines are rare.
  • Many negative events can be avoided through proper administration of vaccines and assessing patients for contraindications prior to immunization.
  • Physicians, members of the College of Nurses of Ontario, and members of the Ontario College of Pharmacists must report AEFI to their Medical Officer of Health under Section 38 of the Health Protection and Promotion Act (HPPA).
  • For the safe monitoring of vaccines, it is important to report any adverse effects after an immunization.  The Adverse Events Following Immunization report form should be completed and submitted to the Health Unit within seven days of a suspected reaction to distinguish true vaccine reactions from coincidental, unrelated events.
  • AEFI Fact Sheet (PDF)
  • AEFI Fact Sheet (Plain Text)

Resources

Fact Sheets