April 2023 Board of Health Meeting - 2023 One-Time Business Cases Resolution

Meeting Date
April 2023 Board of Health Meeting
Meeting Document Type
Resolution
2023 One-Time Business Cases

ISSUE/PURPOSE

The Board of Health is required to approval the one-time business cases included in the 2022 Annual Service Plan and Budget Submission (ASP) as submitted on April 3, 2023.

BACKGROUND

On April 3, 2023, the ASP was submitted to the Ministry of Health (MOH).  The ASP included budget information approved by the Board of Health on January 18, 2023.  More specifically:

  • 2023 Mandatory Program Budget;
  • 2023 Ontario Seniors Dental Care Budget;
  • 2023 One-time Business Cases in support of COVID-19, more specifically the COVID-19 general program and the COVID-19 vaccination program.

In addition, the ASP included requests for one-time business cases funded at a rate of 100% by the MOH.  More specifically:

Items requested as part of the ASP and associated costs
Item Amount
Vaccine Program Replacement & Contingency Plan Storage Requirements $ 52,042
Public Health Inspector Practicum Program 40,000
Ontario Seniors Dental Care Program – Furniture and Equipment fit-out 489,165
Information technology, Furniture and Equipment Replacement 1,192,620
New Windsor Office Location – Leasehold improvements 1,519,181
Total $3,293,008

A description of the business cases are as follows:

Vaccine Program Replacement & Contingency Plan Storage Requirements:  This business case is to fund the replacement of two (2) double-door vaccine fridges nearing end of useful life, and the acquisition of one (1) double-door vaccine fridge to be located at a third-party location to support contingency plan storage requirements.

Public Health Inspector Practicum Program:  This business case supports the salaries of four (4) public health inspector practicum students.  Public health inspector practicum students support the general operations of the Environmental Health department while gaining the well-rounded experience required to complete their certification. 

Ontario Seniors Dental Care Program – Furniture and Equipment fit-out:  This business case supports the fit out of operatories, client reception areas and other furniture requirements for the Windsor Office Redevelopment Project.  More specifically, this business case includes:

Ontario Seniors Dental Care Program – Furniture and Equipment fit-out items and associated costs
Item Cost
Oral health mechanical room equipment fit out 44,779
PPE donning and dental lab 407
Oral health sterilization bay 38,613
Oral health storage equipment 2,442
Furniture and equipment (7 operatories) 332,353
2 Reception/Lobby workstations 21,828
Lobby and waiting area furniture 18,673
2 clerical workstations (sub-waiting area) 9,718
Design fee 20,352
Total 489,165

Information Technology, Furniture and Equipment Replacement:  This business case supports the replacement of the information technology infrastructure for the Windsor Office Redevelopment Project and additional furniture and equipment requirements to fit out other spaces.  A particular emphasis was placed on the replacement of the information technology infrastructure as it will be end-of-life in 2024.  This business case also includes third party consulting costs to support design and procurement requirements, capacity which does not exist within the WECHU Administration. More specifically, this business case includes:

Information Technology, Furniture and Equipment Replacement items and associated costs
Item Cost
Information technology network systems 396,253
Information technology – audio visual equipment 95,146
Furniture and equipment (office spaces and client facing areas) 581,221
Consulting fees 120,000
Total 1,192,620

 

New Windsor Office Location – Leasehold improvements: This business case supports certain of the leasehold improvements to be completed from April 2023 to March of 2024.  This business case includes third-party consulting costs to support overall project management, capacity which does not exist within the WECHU Administration. More specifically, this business case includes:

New Windsor Office Location – Leasehold improvements items and associated costs
Item Cost
Interior partitions and lead lining (dental operatories) 101,760
Interior acoustic sliding doors 39,178
Lab-grade cabinets (vaccine distribution, environmental health lab) 76,320
Interior finishes (ceilings, walls, floors) 164,852
HVAC 565,786
Generator 247,552
Network distribution drops and wiring for audio visual systems 273,734
Project manager fee 150,000
Total 1,519,181

PROPOSED MOTION

Whereas, the Board of Health for the Windsor-Essex County Health Unit has approved the 2023 Budget which included budget information for Mandatory programs funded by the MOH and the Obligated Municipalities on a cost shared basis, the Ontario Seniors Dental Care Program funded at a rate of 100% by the MOH, as well as preliminary information on one-time business cases funded at a rate of 100% by the MOH relating to COVID-19 (general and vaccination), and

Whereas, the WECHU submitted its Annual Service Plan and Budget Submission to the MOH on April 3, 2023, inclusive of the aforementioned budget approvals as well as additional requests for one-time 100% funded business cases from the MOH, and

Now therefore be it resolved that the Windsor-Essex County Board of Health approve the following additional one-time business cases to be funded at a rate of 100% by the MOH:

Items requested as part of the ASP and associated costs
Item Amount
Vaccine Program Replacement & Contingency Plan Storage Requirements $ 52,042
Public Health Inspector Practicum Program 40,000
Ontario Seniors Dental Care Program – Furniture and Equipment fit-out 489,165
Information technology, Furniture and Equipment Replacement 1,192,620
New Windsor Office Location – Leasehold improvements 1,519,181
  $3,293,008